SILVER HONOR MEDAL RULES AND REGULATIONS
(Adopted by Board of Directors, Winston-Salem NC, Spring 1973; Revised Columbus OH, Fall 1973; Revised Buffalo NY, Fall 1980; Revised Portland OR, Spring 1988; Revised Columbus, OH, Fall 1992; Revised San Diego CA, June 1994; Revised Indianapolis, IN, Fall 1995; Revised Minneapolis, MN, Spring, 1997; Revised Portland, OR, Spring 2001; Revised San Jose, CA, Spring 2002; Revised Tulsa, OK, Fall 2004, Revised Memphis, TN, Fall 2005; Revised St. Louis, MO, Fall 2007; Revised Shreveport, LA, Fall 2008)
1. Each District of the American Rose Society may annually award the American Rose Society Silver Honor Medal to any ARS member who is an official member of that District who, in the opinion of the District Awards Committee, has provided meritorious service to the rose and its culture, for efforts expended in support of the American Rose Society and its objectives within the District. (Nominees for the Silver Honor Medal shall not have previously received the award).
A. The Silver Honor Medal may be awarded to an ARS member who has moved their official membership away from the awarding District; however, the recipient must have maintained official membership in the awarding District for at least six months of the calendar year preceding the year of the award.
B. The Silver Honor Medal may be awarded posthumously to the deceased recipient’s spouse/domestic partner or a member of his/her immediate family, provided the deceased recipient was living for at least six months of the calendar year preceding the year of the award.
2. The District Director, District Member of the National Nominating Committee (who shall be the District Awards Chairman) and members of the District Awards Committee or any member of their immediate family shall be ineligible to receive this award as long as they hold these offices. These elected officers are not eligible for this award until one calendar year has elapsed after completing their term of office.
3. The District Awards Committee shall be composed of a Chairman, who shall be the District Member of the National Nominating Committee, and one representative either elected or appointed from each Chapter or Affiliated Club or Society. The term of office for these members shall coincide with the term of office of the District Director.
4. The Medal and Certificate used for this Award shall be the standard American Rose Society Silver Medal and Certificate and may be procured from the Executive Director. The cost of the Medal and Certificate shall be borne by the District making the award.
5. Procedures for selecting candidates shall begin by March 1 of each year. At the opinion of the District Awards Chairman, the procedures may begin January 1. The Awards Chairman shall at this time supply each Committee member a copy of these rules, along with a nominating form similar to that used in nominating national officers. It shall be the responsibility of the Awards Chairman to request these forms from ARS headquarters. Each Committee member, in consultation with the Executive Committee of the Local Society, may nominate one candidate. As a guide in selecting a candidate, the Committee member shall use the following point system: one point for local society work; up to six points for District work; up to three points for work within the National ARS; totaling a possible ten points. Work within the District must outshine all other work. The nominating form, filled out and containing a brief biographical sketch of the candidate, along with any special qualifications he or she has for receiving this Award, shall be signed by the member and shall be returned to the Committee Chairman on or before the date designated by the Committee Chairman.
6. The District Awards Chairman shall compile all information and qualifications of the candidates. No later than May 1, the Chairman shall send the list of all nominees with their current qualifications and contributions to the District, to each member of the Committee for a vote. The ballot shall also provide for a “No Medal to be Awarded” designation.
The Chairman shall assign a code to each Committee member to be used when reporting the tabulation of votes received.
At least two-thirds of the Societies’ representatives must respond, including the “No Medal To Be Awarded” designation.
All ballots must be returned by the date set by the District Awards Chairman. If no candidate receives a majority vote on the first ballot, the names of the two candidates (or multiple if a tie) receiving the most votes, may be returned to the Committee for further balloting. Balloting may continue until a candidate receives a majority of the votes. Should this end in a tie with two candidates each receiving 50% of the votes, two medals may be awarded.
Districts with 1500 or more members shall have the option of awarding two Silver Honor Medals in each year. The Chairman shall send the list of all nominees with their current qualifications and contributions to the District, to each member of the Committee. The balloting shall be conducted according to the following procedure:
- Each District SHM Committee member shall vote for two candidates.
- If two or more candidates are named on 50% or more of the ballots (by 50% or more of the voters), then the top two will be declared the winners and no further balloting is needed.
- If only one candidate is named on 50% or more of the ballots, then they are automatically the winner and then the next two candidates will have a run-off. The winner by majority vote will receive the second medal.
- If no candidate is named on 50% or more of the ballots, the second ballot will only list the top three candidates and each committee member shall vote for two candidates. The top two majority vote winners will receive the medals.
- If there is a tie on any ballot for the final medal, then there will be another ballot, with the majority vote winner receiving the medal.
- All ballots shall also provide for a “No Medal To Be Awarded” designation.
7. The District Awards Chairman shall submit to the Executive Director and the District Director a tabulation of the final vote together with his recommendation for the recipient of the District Silver Honor Medal. Should the District Director decide for good and sufficient reasons that the proposed recipient is not eligible for the Award and refuses to accept the Committee’s recommendations, the ARS National Prizes and Awards Committee member representing the region must be consulted prior to sending a confidential letter to the District Awards Chairman and his Committee, stating their reasons for withholding this Award. Until the District Director gives final approval, the Committee Chairman and the District Director must keep the results of this election in strictest confidence.
8. It shall be considered unethical to campaign or solicit support for or against any candidate by mail, telephone or personal contact. Any such violation, when properly reported to the ARS Executive Committee, shall be considered grounds for withholding the Award.
9. That no one person or family (husband and wife/domestic partner) may represent more than one society and one vote when either nominating or voting on a person or persons for the Silver Honor Medal.
10. The Silver Honor Medal may be awarded jointly to husband and wife/domestic partner teams if, in the opinion of the Committee, they are deserving of the award and meet the requirements. In such cases, two medals would be appropriate for presentation.